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2nd Officers Meeting

MINUTES OF MEETING

CHAPTER OFFICERS & BOG’S MEETING

CONDUCTED ON AUG 05, 2021 AT SOCIETY OFFICE ISLAMABAD.

                                                                                     

Following were present in the meeting.

 

 

MR. USMAN TARIQ CHUGHTAI                   :           PRESIDENT

MR. SHABAB QAMAR                                   :           PRESIDENT ELECT

MR. BILAL ZUBERI                                         :           VICE PRESIDENT

MR. MUHAMMAD BILAL RANA                  :           SECRETARY

MR. RIAZ BAIG                                              :           MEMBER BOG / CTTC CHAIR

MR. ATHER N. SIDDIQUI                               :           MEMBER BOG / SA CHAIR

MR. KHURRAM RAJA                                    :           MEMBER BOG

MR. MASOOD SADIQ                                    :           RP CHAIR

DR. JAVERIA                                                   :           ONLINE

HAFIZ ASLAM AZAD                                      :           PAST BOG MEMBER

MR. HAMZA                                                  :           STUDENT MEMBER

MR. RIAZ AHMED                                         :           STUDENT MEMBER

MR. SHAHZAD ATHER                                  :           STUDENT MEMBER

MR. LAIQUAT ALI                                          :           STUDENT MEMBER

 

 

S. #

AGENDA ITEMS

01

ASHRAE CODE OF CONDUCT BY SECRETARY.

 

Mr. Bilal Rana (Secretary) started the meeting proceeding by welcoming all officers, BOG’s. Mr. Bilal Rana (Secretary) read “ASHRAE CODE OF ETHICS”.

 

02

FATEHA KHAWANI ON SAD DEMISES.

 

The house offered Fathia Khawani for the sad demises.

 

03.

CONFIRMATION OF 1ST MINUTES OF THE MEETING

 

The minutes of meeting is proposed by Mr. Ather N. Siddiqui and second by Mr. Bilal Zuberi. The minutes was circulated well in time.

 

 

04.

REPORT BY MR. BILAL RANA MP CHAIR REGARDING THE FOLLOWING;

 

  • MP Centralised Training held on 29th July 2021 experience

Mr. Bilal Rana informed that he attended the training session it was very fruitful & full of learning experience. During the session he taught us how to get new members & how to engage members.

  • Membership status (delinquency, cancellation status)

He presented his report that currently we are going well in term of delinquency I followed them personally & few people also renew their memberships. Mr. Usman Tariq suggested that kindly persuade Cancel members on regular basis to renew their memberships.

  • MP Night if possible.

Mr. Bilal Rana informed that we are planning to arrange Members Night for the interaction with members. Complete details of the event will be share soon.

  • Welcome email to new members & renewing member

Mr. Bilal Rana informed that we will send welcome email to new members & Renewing members. I am planning to get interact with members on regular basis. The house appreciated his idea and assure their support.

 

 

 

05

REPORT BY MR. MASOOD SADIQ RP CHAIR REGARDING THE FOLLOWING;

 

  • RP Centralized Training held on 28th July 2021 experience

Mr. Masood Sadiq informed that he attended the training overall experience was very good and a good very learning experience.

  • Donors’ night if possible

We are planning to arrange a Donor’s Night for all the Donors. Arranging this event we will be able to develop more interest in ASHRAE.

  • Keep Track of PAOE points

Mr. Masood Sadiq informed that he is regularly tracking his PAOE Points.

 

 

06

REPORT BY MR. RIAZ BAIG CTTC CHAIR REGARDING THE FOLLOWING;

 

  • Outline of DL Webinars/Seminars to be held every month individually or on collective basis with the collaboration with other ASHRAE Pakistan Chapters.

Mr. M. Riaz Baig explained to Student that before COVID – 19 ASHRAE DL were visiting Pakistan on regular basis, but due to COVID – 19 they are unable to visit Pakistan. So we invited them for webinars last year in collaboration with other Pakistan Chapters we arranged 21 webinars. I planned few webinars the layout will be shared in next meeting.

  • To have close coordination with other ASHRAE Pakistan Chapters & RAL other countries for collaborated webinars.

I am also keep in touch with all ASHRAE Pakistan & Other countries Chapters to increase the attendance in webinars. You all are requested to please promote our webinars to your circle to get more & more attendance.

  • Keep Track of PAOE Points.

Mr. Riaz Baig informed that he is regularly tracking his PAOE Points.

 

 

07.

REPORT BY MR. KHURRAM RAJA GAC CHAIR REGARDING THE FOLLOWING;

 

  • Road Map/outline of future meeting with Govt/Semi govt. departments.

Mr. Khurram Raja presented his report that he is in touch with some govt. officials he has a reference in some govt. departments. At the end of Aug-21 he planned the meeting with CDA Engineers. Mr. Usman Tariq further added that please keep in touch with Dr. Javeria she also has some references in govt. departments like WAPDA NEECA etc.

  • Keep tracking of PAOE points is very important.

Mr. Khurram Raja informed that he is regularly tracking his PAOE Points.

 

 

08.

REPORT BY MR. ATHER N. SIDDIQUI SA CHAIR REGARDING THE FOLLOWING;

 

  • Need to induct women in BOG.

Mr. Usman Tariq informed that we need to induct one woman in our BOG, so he assigned this task to Mr. Ather N. Siddiqui to bring one Engineer woman in our BOG. Mr. Ather N. Siddiqui assured that he will try to utilize his references to induct women in BOG.

  • Road map of the year.

Mr. Ather N. Siddiqui informed that he already shared his plan through email in a detail presentation. The hall praised the efforts of Mr. Ather N. Siddiqui.

  • Retaining current chapters.

Mr. Ather N. Siddiqui informed that we have 25 Chapters & 15 active chapter right now. Till today we have 3 paid chapter NUST, CUST & UET Taxila. I am trying to retain all the student chapter. I need your support the house assured their support in this matter.

 

09.

REPORT BY MR. WAQAR ALI SHAH YEA CHAIR REGARDING THE FOLLOWING;

 

Mr. Waqar Ali shah was not present in the meeting. This agenda will be discussed in the next meeting.

 

  • YEA Members to be part of BOG. (MUST)
  • YEA Members Stats.

 

10.

REPORT BY MR. TABISH SAID ABBASI COMMUNICATION CHAIR REGARDING THE FOLLOWING;

 

Mr. Tabish Said Abbasi was not present in the meeting. This agenda will be discussed in the next meeting. Mr. President was not happy with the absence of Communication Chair without informing.

 

  • Update RAL website on regular basis & post all activities we do at chapter level.
  • Be in touch with all of chairs.

 

 

 

11.

REPORT BY DR. JAVERIA HISTORIAN REGARDING THE FOLLOWING;

 

  • Submit report regarding your understanding Chapter history & GAC.

Dr. Javeria joined the meeting online. She explained that she is keeping ASHRAE NPC Record. Also, she is representing ASHRAE NPC in different departments. She is also kept in touch with students to launch one more student chapter. She further added that she will share some of the govt. projects to ASHRAE NPC Members to the benefits of members.

  • Work in close coordination with Mr. Ather N. Siddiqui & Mr. Tabish Abbasi

She said that she is also keep in touch with Mr. Ather N. Siddiqui & Mr. Khurram Raja.

 

12.

REPORT BY PRESIDENT MR. USMAN TARIQ CHUGHTAI.

 

Mr. Usman Tariq informed that he attended the Sub Regional Planning meeting. The meeting was very fruitful. We learnt many things. Overall experience was very great. We can interact with other nationals and learn many different things and culture. There are also more training are coming you will get the notification from ASHRAE & also I will email everyone through office secretary. You all are requested to attend the meeting. The house assured their presence.

 

13.

FINALIZATION OF CHAPTER INSTALLATION CEREMONY DATE, INVITEES AS GUESTS.

 

Mr. Usman Tariq Chughtai informed that Installation ceremony is the important part of tenure. After the discussion the hall decided to hold online installation ceremony. The installation ceremony date will be around 1st week of Sep 2021. The chief guest of the ceremony will be ASHRAE USA President. He further added that Mr. Khurram Raja, Mr. Riaz Baig, Mr. Ather N. Siddiqui will coordinate with Mr. President to finalize the arrangements of Installation ceremony. Also advised Office secretary to send last year sponsorship plan.

 

 

 

 

14.

REPORT BY TREASURER MR. TABISH SAID ABBASI.

 

Mr. Tabish Said Abbasi was not present in the meeting. This agenda will be discussed in the next meeting. Mr. President was not happy with the absence of Treasurer without informing.

 

15.

ANY OTHER MATTER WITH THE PERMISSION OF CHAIR.

 

First time in the history of ASHRAE NPC students’ members were invited in the BOG meeting. They all introduced themselves to the officers and BOG and entire BOG introduced themselves the students.

Mr. Hamza                                                     :           COMSATS Wah Campus

Mr. Riaz Ahmed                                            :           COMSATS Wah Campus

Mr. Shahzad Ather                                       :           CUST Islamabad

Mr. Laiquat Ali                                              :           GCT

 

Also Mr. Ather N. Siddiqui invited most senior member Hafiz Aslam Azad to attend the meeting. He hold many positions in ASHRAE NPC also hold BOG in 2014 – 2015.

 

 

 

 

Meeting was adjourned at 07:00 pm & minutes were recorded by Mr. Harris Mahmood Office Secretary.

 

 

Thanks & Regards,

 

 

 

Muhammad Bilal

Secretary

ASHRAE Northern Chapter Pakistan